Washington Parish Library

E-Rate RFP

2017-2018

 

TERMS AND CONDITIONS OF REQUEST FOR PROPOSAL (RFP)

 
General Requirements
 

Vendor must participate in the FCC E-Rate Program and is responsible for complying with all rules and regulations of this program, including providing invoices to the Schools and Libraries Division in order for the library system to receive appropriate discounts.

 

This bid is made without any previous understanding or agreement with any other person, firm or corporation making a bid for the same purpose.

 

Response Submission

 

Sealed responses to this RFP must be submitted and delivered to Washington Parish Library, 825 Free Street, Franklinton, LA  70438, or submitted online at http://bidexpress.com no later than 10 a.m. (Central Standard Time) on Wednesday, April 19, 2017. It is the sole responsibility of the respondents to ensure that their responses arrive in a timely manner.  Late arrivals will not be considered.  ERATE RFP 4/19/2017 should be clearly marked on the face of the envelopes containing the proposals.  The envelopes should be addressed to:

 

Washington Parish Library

Attn: Allison Barron

825 Main Street

Franklinton, LA  70438

 

Oral, telephone, e-mail or fax proposals shall not be considered, nor will modifications of proposals by such communication be considered.

 

The board will not be liable for any cost incurred by the respondents in preparing responses to this RFP or negotiations associated with award of a contract.

 

Contact Person

 

Any questions concerning this RFP must be directed to Allison Barron via email at tangilibrarian@gmail.com  no later than 4:00 PM CST on April 18, 2017.

 

E-rate Contingency Clause

 

Any contract derived from this RFP shall include the option to void the entire contract or specific components of said contract in the event that e-rate funds are not awarded to the
Washington Parish Library.

 

Exclusion of Ineligible Equipment

 

Bids submitted should contain only E-rate eligible equipment and services.  Any services or products that are not e-rate eligible must be presented on separate bids or quotes.

 

Installation Charges

 

Labor charges for installation and configuration of any product or service must be identified on the initial bid.

 

Completeness of Bid

 

Any parts or equipment that is necessary to install the requested equipment or services must be identified on the bid.

 

Addenda

 

WPLS reserves the right to amend this RFP by an addendum issued up to five business days prior to the date set for receipt of proposals.  Addenda will be emailed to all vendors that have procured copies of the RFP.

 

Selection Criteria

 

Washington Parish Library reserves the right to reject any or all proposals and select the bid that offers the best overall benefit to the library system.  Price is the primary factor but not the only one.

·         35% - Cost (relative to proposed level of service/equipment and affordability).

·         25% - Vendor’s ability to provide technical support services within 100 miles.

·         20% - Vendor’s overall performance record based on past experience, available    references and perceived reliability.

·         10% - State Contract

·         10% - Ability of the proposal to meet the library’s current and future needs.

 

SERVICES REQUESTED

I.  Telecommunication  Services

 

Long Distance – Parish wide -    for 5 lines up to 10 lines.

    

II.   Data Transmission Services

                                                     

Fiber - 4 lines   (1 line - @ 100 mbps to 500 mbps for WAN, 1 line - @                   20 mbps to 100 mbps, 2 lines - @ 10 mbps to 50 mbps) Parish Wide